GDPR (General Data Protection Regulation) came into force on 25th May 2018. GDPR regulates the collection and usage of personal data of a data subject, ie the students, their parents and staff at the school.
The principles of the GDPR are that personal data will be:
- Processed lawfully, fairly and in a transparent manner in relation to individuals.
- Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes.
- Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
- Accurate and, where necessary, kept up-to-date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay.
- Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods, insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals.
- Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
The GDPR also requires that the school shall be responsible for, and able to demonstrate, compliance with the principles.
Below are useful videos that explain the GDPR.
How the school is compliant with GDPR
1. The conducted a review of what data it uses, how it is processed and how we best keep that data secure.
2. We then developed the following policies:
- GDPR Policy - Due for review May 2019 - an overview of GDPR and how we will manage it
- Security Breach Prevention and Management Policy - Due for review May 2019 - how we plan to keep personal data secure and what we will do if a breach occurs
- Records management Policy: Due for review May 2019 - including how long we will retain data for.
- Photo and video policy: Due for review May 2019
- Consent form for students and parents - we have asked all consent from all parents again, ensuring compliance with the new guidance. This will be part of the new admissions package in the future.
3. Training has been delivered to all staff, including teaching, governors, administration, catering and the site team, covering the required changes to systems and procedures.
4. Consent has been asked for again from all parents and staff.
5..Agreements and contracts have been established with all 3rd parties who have access to our data, in order to ensure their compliance with GDPR and to avoid any breach of data.